Post Meeting Notices With Proof You Posted Them
Free for 50 Properties. No Credit Card Required.
Six months after the annual meeting, a homeowner challenges the dues increase. Their claim is simple: the meeting was never properly noticed. The board knows it sent something - an email, maybe a flyer by the mailboxes - but cannot prove when. There is no timestamp, no record of the agenda, nothing that shows the notice went up the required number of days in advance. The vote is now in question over a paperwork gap, not a real dispute.
HomeHerald’s Official Meetings close that gap. When you post a meeting, the moment is stamped and the notice goes out automatically - so “we noticed it on time” becomes a record, not a memory.
The Requirement Most Boards Fail Without Knowing
Florida HB 1203 requires associations to post notice of each members’ meeting and its agenda at least 14 days in advance, plus notice and agendas for board meetings. The hard part is not posting the notice. It is proving, months later, that you posted it 14 days out - because a flyer and an email do not timestamp themselves.
HomeHerald is built around that proof.
Two Kinds of Meeting
When you create an event, you choose its type: a Community Event or an Official Meeting. Official Meetings carry the governance features events do not.
- A community-scope meeting renders as an Official Meeting with a public notice to the whole community.
- A board-scope meeting renders as an Executive Session, kept private to the board, for the matters that belong there.
Each Official Meeting gets an agenda items editor and an optional meeting link for virtual or hybrid meetings.
Notice With a Posting-Proof Timestamp
When you open an Official Meeting, two things happen automatically:
- HomeHerald stamps the exact moment the notice was posted.
- A notice banner publishes to the community, showing the meeting, its agenda, and a “Join online” button when a meeting link is set.
The resident notice card carries a plain-language badge derived from the real timestamps - “Notice posted 16 days before the meeting.” It is never faked; if a meeting was opened without a recorded post time, no badge is shown. That timestamped record is what demonstrates advance notice if a vote is ever challenged. Executive Sessions get no public banner, because they are not meant to.
Agendas Residents See Before They Show Up
Residents see the agenda items right on the notice card, so they know what is being decided before the meeting starts - which is the entire point of an agenda requirement. They can RSVP, and for virtual meetings, tap straight into the meeting link. No separate email, no PDF attachment to dig out, no “what’s on the agenda again?” the night before.
A Resident Recap - Without Confusing It for Minutes
After a meeting, the board can close it and post a short recap that residents can read - “here is what we decided.” That recap appears on the resident’s meeting card and even feeds Herald Chat, so a homeowner who missed the meeting can ask what happened and get a real answer.
The recap is a courtesy summary, not your official minutes. Your formal minutes remain a separate record, attached as a document in the minutes category. HomeHerald keeps the two distinct on purpose: residents get a readable summary, and your association keeps its official minutes exactly where the record belongs.
For the full map of which records HB 1203 requires and where each one lives in HomeHerald, see the Florida HB 1203 compliance guide.
Pricing
Official Meetings are part of HomeHerald’s community events system, included on every plan including the Free tier (up to 50 properties).
Free for 50 properties. No credit card. Cancel any time.