Free HOA Management Software
That Lets You Be Neighbors, Not Managers
Upload your property spreadsheet. AI reads your CC&Rs. Dues, violations, and communications run themselves. Your HOA is live in 15 minutes.
Upload Your Spreadsheet
CSV, XLS, or XLSX - Your HOA is live in 15 minutes
Your data is encrypted and never shared. By uploading, you agree to our Terms of Service and Privacy Policy.
Already have an invite? Join a Community
Oakwood Hills HOA
Admin Dashboard
Total Collected
Active Residents
Open Violations
AI Tasks (Week)
Payment received - 742 Oak Dr
Violation reported - 318 Elm St
AI resolved 3 resident questions
Due reminder sent to 12 homes
Pool reserved - Johnson family
Oakwood Hills
156 homes
Welcome back, Brett
Board President
Pool opens May 1st! Updated hours: 8am-9pm weekdays, 7am-10pm weekends. New key fobs required.
Q1 Assessment
Jan 15
$450.00
Paid
Q2 Assessment
Apr 1
$450.00
Paid
Q3 Assessment
Jul 1
$450.00
Upcoming
"3 residents asked about fence rules this week. I answered all of them using your community rules. No board action needed."
Broken fence on Elm St
2d ago
Streetlight out - Oak Ave
5h ago
Parking concern - lot B
1w ago
My Household
742 Oakwood Drive
Brett Haralson
Board President
Sarah Haralson
Co-Resident
Cooper
Golden Retriever
"I was spending 10-15 hours a week chasing dues and answering the same questions. So I built HomeHerald - the tool I needed to run my own community. I still use it every single day."
From Spreadsheet to Running HOA in One Afternoon
No implementation consultants. No 6-month rollout. No training required.
Create your community
Sign up free. Name your HOA. Invite your board. Takes about 2 minutes.
Upload your docs
Add your rules, bylaws, and resident list. AI reads everything. Takes about 10 minutes.
Let AI take over
The Email Integration monitors your inbox. The Dues Chaser tracks payments. Herald Shield enforces your rules. You go enjoy your weekend.
Everything Your HOA Spreadsheet Can't Do
- Built In
Built by a board president who needed every one of these features to run his own community. No bloat. No features that exist to justify a price tag.
Smart Financials
Stripe Connect Express for credit card, Apple Pay, Google Pay, and ACH. Payments land in your HOA's bank account, never ours. On the Automate plan: Cash Accounts (Operating, Reserve, Petty Cash, and more), Profit & Loss, AR Aging, AP Aging, and Bank Reconciliation. The workflows boards used to need QuickBooks for, built specifically for HOAs.
Violation Tracking
Herald Shield reads every report against your CC&Rs and recommends a fair, consistent response. Configurable escalation ladder (Warning, Formal Warning, Fine). Repeat-offender detection by address. Residents file from their phone with photos. Boards stop writing violation letters one at a time.
Amenity Bookings
Fully automated. Residents book online, pay rental fees and cleaning deposits via Stripe at booking, get a one-time smart-lock code in their app an hour before their reservation, and have the deposit auto-refunded 5 days after. The lock auto-secures between bookings. Works with igloohome smart locks today (more vendors on the roadmap). Free in every community.
Document Library
Rules, bylaws, meeting minutes - all organized and searchable. AI reads them so residents get instant answers without texting you.
Multi-Channel Comms
Reach residents via in-app messaging, email, SMS, push notifications, or Physical Mail. One platform, every channel.
Service Provider Directory
Community-curated vendor directory with reviews and ratings. Need a plumber? Trust the one your neighbors already tested.
Work Order Management
Dispatch maintenance to vendors through email - no portal, no logins. AI triages text and photos, vendor replies thread back automatically, and Mark Paid closes the financial loop.
Household Management
Invite household members, manage co-residents, and keep property records organized. One home, one view for the whole family.
Community Voting
Run board resolutions and community-wide votes with full audit trails. Yes / No / Abstain ballots, instant tallies, printable records, and AI recall of past results.
Community Events
Schedule board meetings and community events. Residents RSVP Yes / Maybe / No with one tap. Push and email notifications, day-before reminders, calendar export, attendance roster.
Books & Banking
Match the bank statement, print the P&L, find the 90-day-late residents - all in two clicks. Replace QuickBooks and the bookkeeper. Built for volunteer treasurers.
Herald Welcome
Free on HomeHerald: send any listing agent a private portal with covenants, the welcome letter, and the property's current HOA balance. Add Herald Automate and HomeHerald watches for new listings in your community and reaches out to the agent for you, the moment a home goes on the market. Closings happen without the phone tag.
AI-Powered CC&R Answers
for Your HOA Residents
An AI that actually knows your community. It reads your community rules, understands your bylaws, and answers resident questions instantly. No more group text chains. No more "Hey, quick question..." at the mailbox.
Instant Answers
"Can I paint my fence?" "When are dues due?" "What are the pool hours?" AI checks your community rules and responds in seconds. You never see these questions.
Fair, Consistent Enforcement
AI categorizes issues against your governing docs and suggests fair resolutions. Every homeowner gets the same standard - no favoritism, no grudges.
Self-Service for Residents
Upload your rules and bylaws once. Residents get answers without asking you. The AI becomes the knowledge base so the board president doesn't have to be.
Can I install solar panels on my roof?
Based on Section 4.7 of your community rules, solar panel installations are permitted with prior approval. The application requires: roof plans, panel specifications, and a site survey. Would you like me to start an ARC request for you?
HOA Automation That Works
While Your Board Sleeps
Your tireless team of AI agents handles the tedious work around the clock. Inbox monitoring, dues collection, violation letters, lost pet alerts - all running while you're coaching little league or hosting the block party.
Email Integration
EMAIL AUTOMATIONYour inbox, handled. AI monitors emails around the clock, categorizes requests, flags urgent issues, and detects payment notifications. You open your email Monday morning to find everything already sorted.
Pet Protect
COMMUNITY SAFETYKeep neighborhood pets safe. Residents register pets with photos. Lost pet? One click alerts your entire community. AI-powered photo matching helps reunite families - because that's what neighbors do.
Herald Shield
FULL COMPLIANCE ENGINEYour HOA's compliance engine. AI ingests violation reports, cross-references your community rules, assesses severity, drafts resolution letters, and mails them via USPS. Fair, consistent, and no one has to be the bad guy.
Dues Chaser
COLLECTIONSAccepts credit card and Apple Pay payments via Stripe Connect Express - funds go directly to your HOA's bank account. Sends friendly reminders before due dates, follows up on overdue accounts, and generates formal letters when needed.
Amenities Manager
BOOKINGS + ACCESSHandles reservations with built-in payment collection. Residents pay rental fees and cleaning deposits via credit card at booking. Auto-refunds deposits after 5 days. Future: smart lock integration for keyless access.
Direct Mail
PHYSICAL MAIL AUTOMATIONSend professional USPS letters from the admin panel. Violation notices, collection letters, official correspondence - drafted by AI, printed, stuffed, and mailed automatically. Because not every resident checks email.
Herald Welcome
REAL ESTATESend any listing agent a private HomeHerald portal with covenants, the welcome letter, the property's current HOA balance, and a chat assistant that knows your community - free on HomeHerald. Upgrade to Herald Automate and HomeHerald watches for new for-sale listings in your community and reaches out to the agent for you, the moment a home goes on the market. Closings get easier; new owners arrive informed.
Managing more than one community?
HomeHerald scales with you. Multi-community dashboards, team management, portfolio analytics, and white-label options. Same simple platform, unlimited neighborhoods.
HOA Management Company Cost vs. Self-Managing With HomeHerald
For a 100-home community, the math speaks for itself.
That's $10,000-$22,000 back in your community's budget every year. A new playground. A pool renovation. Or just lower dues for everyone.
What Board Presidents Are Saying
Read Robert's full story"I've spent 18 years serving on HOA boards, including 15 as president, so I know how important strong management is to maintaining property values and keeping a neighborhood desirable. HomeHerald is a game-changer. It takes everything that used to be complicated, time-consuming, and expensive - and simplifies it through smart, intuitive technology. For the first time, HOAs can truly run themselves efficiently and affordably."
Latest from the blog
Practical guides for board members - dues, violations, meetings, and the messy stuff in between.
Why New HOA Homeowners Violate Rules in Their First 90 Days (And How to Prevent It Before Closing)
New owners drive a disproportionate share of HOA covenant violations in their first three months. The cause is information, not malice. Here's the fix: get the rules in front of buyers before they close.
Read moreHow Self-Managed HOAs Lose $1,800 a Year at Closing (And How to Stop It)
Most self-managed HOAs leak revenue at every sale: missed transfer fees, unrecovered prorated dues, and balances that never get attached to the title. Here's where the money goes and how to capture it.
Read moreHow HomeHerald Logs Every HOA Transaction (Property Ledgers + Trust Accounting)
Every HOA payment, fine, assessment, and amenity charge is logged in real time across two ledgers. Residents see their balance. The board sees every dollar. No more 'did my payment get received?'
Read moreHOA Software Pricing - Free Plan With AI Included
Start free with up to 50 properties. Upgrade when you're ready for AI automation. A convenience fee applies to resident payments - 4% + $0.30 per card transaction or 2% per ACH - and your HOA can pass it to residents or absorb it.
HomeHerald
Everything you need to run your HOA
- Up to 50 properties
- Herald AI Chat - residents get instant answers from your CC&Rs
- Pet Protect - AI-powered lost pet matching
- Online payments via Stripe - credit card, ACH, Apple Pay
- Mobile app for iOS & Android
- Amenity bookings & community board
- 5 communication channels - in-app, email, SMS, push, physical mail
Herald Automate
Everything your management company does. Without the management company.
- Everything in Free, plus:
- 6 AI agents at full power - Herald Shield · Dues Chaser · Email Integration · Amenity Automation · Herald Welcome
- Auto dues generation & late fees
- Full financial management with AI receipt analysis
- Automatic backups with one-click restore
- All future AI enhancements
Pick your community size
Herald Enterprise
For large communities and management companies
- Everything in Automate, plus:
- Unlimited properties & communities
- Herald Shield auto-resolution
- Custom branding
- Priority support & dedicated onboarding
Frequently Asked Questions About HOA Management Software
Is this really free? What's the catch?
No catch. The free tier includes up to 50 properties, Herald AI Chat, Pet Protect, online payments via Stripe, physical USPS mail, a mobile app, amenity bookings, and all 5 communication channels. We built a generous free plan because the founder believes every HOA should be able to run their community without paying for software. Upgrade to Herald Automate when you're ready for full AI automation - or don't.
Is my community's financial data secure?
Yes. HomeHerald runs on Google Cloud / Firebase infrastructure with 256-bit encryption, role-based access controls, and secure authentication. Your community's data is never shared or sold.
What if some of our residents don't use apps?
That's why we built physical mail. Send violation notices, collection letters, and official correspondence as real USPS mail - printed, stuffed, and mailed automatically from the admin panel. Every neighborhood has residents who prefer paper, and we reach them too.
Can I switch from our current system?
Yes. Import resident data and financial records from spreadsheets or existing systems in minutes. Our setup is designed to be done in an afternoon, not a quarter.
How is this different from hiring a management company?
A management company costs $12,000-$24,000/year for a 200-home community. Herald Automate starts at just $588/year - and the AI handles more than most management companies do. Dues collection, violation enforcement, email scanning, resident communications - all automated. Plus, your board keeps full control. No middleman deciding what's 'worth their time.'
Who built this?
Brett Haralson, an active HOA board president who built HomeHerald to run his own neighborhood. He uses it every day. Every feature exists because he needed it.
Is there a contract or cancellation fee?
No contracts. No cancellation fees. Cancel anytime. We earn your business every month.
What happens if I need help getting started?
Our AI-powered setup wizard reads your existing documents - CC&Rs, property rosters, budgets - and configures your community automatically. Upload your files and Herald does the rest. Then a guided Getting Started flow walks you through every remaining setting. Most communities are fully live in under 15 minutes.
Start Managing Your HOA for Free Today
Stop managing. Start enjoying your neighborhood. The AI handles the HOA. You handle the block party.
Already have an account? Sign in · Have an invite code? Join a Community