AI HOA Management Software
That Lets You Be Neighbors, Not Managers
Upload your property spreadsheet. AI reads your CC&Rs. Dues, violations, and communications run themselves. Your HOA is live in 15 minutes.
Upload Your Spreadsheet
All your HOA data live in minutes
Your data is encrypted and never shared. By uploading, you agree to our Terms of Service and Privacy Policy.
no card needed
Oakwood Hills HOA
Admin Dashboard
Total Collected
Active Residents
Open Violations
AI Tasks (Week)
Payment received - 742 Oak Dr
Violation reported - 318 Elm St
AI resolved 3 resident questions
Due reminder sent to 12 homes
Pool reserved - Johnson family
Oakwood Hills
156 homes
Welcome back, Brett
Board President
Pool opens May 1st! Updated hours: 8am-9pm weekdays, 7am-10pm weekends. New key fobs required.
Q1 Assessment
Jan 15
$450.00
Paid
Q2 Assessment
Apr 1
$450.00
Paid
Q3 Assessment
Jul 1
$450.00
Upcoming
"3 residents asked about fence rules this week. I answered all of them using your community rules. No board action needed."
Broken fence on Elm St
2d ago
Streetlight out - Oak Ave
5h ago
Parking concern - lot B
1w ago
My Household
742 Oakwood Drive
Brett Haralson
Board President
Sarah Haralson
Co-Resident
Cooper
Golden Retriever
Run your HOA from the
group chat
Herald sits in your board's thread like any other member. Drop in a photo of a broken sprinkler - it files the ticket, dispatches the vendor, and reports back when it's done. In the app's Board Chat, or the WhatsApp group your board already has.
"I was spending 10-15 hours a week chasing dues and answering the same questions. So I built HomeHerald - the tool I needed to run my own community. I still use it every single day."
From Spreadsheet to Running HOA in One Afternoon
No implementation consultants. No 6-month rollout. No training required.
Create your community
Start your free trial - no credit card needed. Name your HOA. Invite your board. Takes about 2 minutes.
Upload your docs
Add your rules, bylaws, and resident list. AI reads everything. Takes about 10 minutes.
Let AI take over
The Email Integration monitors your inbox. The Dues Chaser tracks payments. Herald Shield enforces your rules. You go enjoy your weekend.
Everything Your HOA Spreadsheet Can't Do
- Built In
Built by a board president who needed every one of these features to run his own community. No bloat. No features that exist to justify a price tag.
Smart Financials
Stripe Connect Express for credit card, Apple Pay, Google Pay, and ACH. Payments land in your HOA's bank account, never ours. Included on every plan: Cash Accounts (Operating, Reserve, Petty Cash, and more), Profit & Loss, AR Aging, AP Aging, and Bank Reconciliation. The workflows boards used to need QuickBooks for, built specifically for HOAs.
Violation Tracking
Herald Shield reads every report against your CC&Rs and recommends a fair, consistent response. Configurable escalation ladder (Warning, Formal Warning, Fine). Repeat-offender detection by address. Residents file from their phone with photos. Boards stop writing violation letters one at a time.
Amenity Bookings
Fully automated. Residents book online, pay rental fees and cleaning deposits via Stripe at booking, get a one-time smart-lock code in their app an hour before their reservation, and have the deposit auto-refunded 5 days after. The lock auto-secures between bookings. Works with igloohome smart locks today (more vendors on the roadmap). Included in every community, on every plan.
Document Library
Rules, bylaws, meeting minutes - all organized and searchable. AI reads them so residents get instant answers without texting you.
Multi-Channel Comms
Reach residents via in-app messaging, email, SMS, push notifications, or Physical Mail. One platform, every channel.
Service Provider Directory
Community-curated vendor directory with reviews and ratings. Need a plumber? Trust the one your neighbors already tested.
Work Order Management
Dispatch maintenance to vendors through email - no portal, no logins. AI triages text and photos, vendor replies thread back automatically, and Mark Paid closes the financial loop.
Household Management
Invite household members, manage co-residents, and keep property records organized. One home, one view for the whole family - all inside the HOA resident portal.
Community Voting
Run board resolutions and community-wide votes with full audit trails. Yes / No / Abstain ballots, instant tallies, printable records, and AI recall of past results.
Community Events
Schedule board meetings and community events. Residents RSVP Yes / Maybe / No with one tap. Push and email notifications, day-before reminders, calendar export, attendance roster.
Books & Banking
Match the bank statement, print the P&L, find the 90-day-late residents - all in two clicks. Replace QuickBooks and the bookkeeper. Built for volunteer treasurers.
Herald Welcome
Send any listing agent a private portal with covenants, the welcome letter, and the property's current HOA balance. HomeHerald also watches for new listings in your community and reaches out to the agent for you, the moment a home goes on the market. Closings happen without the phone tag. Included on every plan.
Florida HB 1203? Your members-only portal is already built.
Associations with 100 or more parcels must post their governing documents, budget, financial reports, executory contracts, recent bids, and meeting notices in a password-protected area only members can reach. HomeHerald gives every one of those records a home behind the same login your residents already use to pay dues - no second website to stand up.
AI-Powered CC&R Answers
for Your HOA Residents
An AI that actually knows your community. It reads your community rules, understands your bylaws, and answers resident questions instantly. No more group text chains. No more "Hey, quick question..." at the mailbox.
Instant Answers
"Can I paint my fence?" "When are dues due?" "What are the pool hours?" AI checks your community rules and responds in seconds. You never see these questions.
Fair, Consistent Enforcement
AI categorizes issues against your governing docs and suggests fair resolutions. Every homeowner gets the same standard - no favoritism, no grudges.
Self-Service for Residents
Upload your rules and bylaws once. Residents get answers without asking you. The AI becomes the knowledge base so the board president doesn't have to be.
Can I install solar panels on my roof?
Based on Section 4.7 of your community rules, solar panel installations are permitted with prior approval. The application requires: roof plans, panel specifications, and a site survey. Would you like me to start an ARC request for you?
HOA Automation That Works
While Your Board Sleeps
Your tireless team of AI agents handles the tedious work around the clock. Inbox monitoring, dues collection, violation letters, lost pet alerts - all running while you're coaching little league or hosting the block party.
Email Integration
EMAIL AUTOMATIONYour inbox, handled. AI monitors emails around the clock, categorizes requests, flags urgent issues, and detects payment notifications. You open your email Monday morning to find everything already sorted.
Pet Protect
COMMUNITY SAFETYKeep neighborhood pets safe. Residents register pets with photos. Lost pet? One click alerts your entire community. AI-powered photo matching helps reunite families - because that's what neighbors do.
Herald Shield
FULL COMPLIANCE ENGINEYour HOA's compliance engine. AI ingests violation reports, cross-references your community rules, assesses severity, drafts resolution letters, and mails them via USPS. Fair, consistent, and no one has to be the bad guy.
Dues Chaser
COLLECTIONSAccepts credit card and Apple Pay payments via Stripe Connect Express - funds go directly to your HOA's bank account. Sends friendly reminders before due dates, follows up on overdue accounts, and generates formal letters when needed.
Amenities Manager
BOOKINGS + ACCESSHandles reservations with built-in payment collection. Residents pay rental fees and cleaning deposits via credit card at booking. Auto-refunds deposits after 5 days. Future: smart lock integration for keyless access.
Direct Mail
PHYSICAL MAIL AUTOMATIONSend professional USPS letters from the admin panel. Violation notices, collection letters, official correspondence - drafted by AI, printed, stuffed, and mailed automatically. Because not every resident checks email.
Herald Welcome
REAL ESTATESend any listing agent a private HomeHerald portal with covenants, the welcome letter, the property's current HOA balance, and a chat assistant that knows your community. HomeHerald also watches for new for-sale listings in your community and reaches out to the agent for you, the moment a home goes on the market. Closings get easier; new owners arrive informed. Included on every plan.
Your HOA Has a Phone Number Now.
Herald Answers It.
Not a phone tree. Not a voicemail box. A real conversation with the same AI that runs the rest of your community - and this page doesn't have to convince you, because you can just call it. Or text it.
(601) 706-7573Ask it anything about HomeHerald - by voice or by text. It'll even book you a demo, right on the call. Msg & data rates may apply.
Residents Are Recognized
Call from the number on your profile and Herald knows you on hello. Check your balance, ask about the pool, file a request with the board - handled before you hang up.
Neighbors Join by Phone
No app, no signup form, no email required. Read Herald your community's join code, confirm your address, and you're a member before the call ends. Your phone number becomes your account.
The Call Is the Demo
Evaluating HomeHerald? Ask the line about pricing, migration, anything. Want to go deeper? Herald checks the founder's real calendar and books your callback while you're still on the phone.
Managing more than one community?
HomeHerald scales with you. Multi-community dashboards, team management, portfolio analytics, and white-label options. Same simple platform, unlimited neighborhoods.
HOA Management Company Cost vs. Self-Managing With HomeHerald
For a 100-home community, the math speaks for itself.
That's $11,000-$23,000 back in your community's budget every year. A new playground. A pool renovation. Or just lower dues for everyone.
What Board Presidents Are Saying
Read Robert's full story"I've spent 18 years serving on HOA boards, including 15 as president, so I know how important strong management is to maintaining property values and keeping a neighborhood desirable. HomeHerald is a game-changer. It takes everything that used to be complicated, time-consuming, and expensive - and simplifies it through smart, intuitive technology. For the first time, HOAs can truly run themselves efficiently and affordably."
Latest from the blog
Practical guides for board members - dues, violations, meetings, and the messy stuff in between.
Introducing Board Chat: Private HOA Board Communication With AI In the Room
HomeHerald's Board Chat is a private, realtime group chat for your HOA board - push notifications, @mentions, and Herald answering board-level questions about your community's real data right in the conversation. Included on every plan.
Read moreAI Answers Your HOA's Phone Now: What Herald Voice Actually Does on a Call
HomeHerald gives your HOA a real phone number an AI answers 24/7. It recognizes residents by caller ID, checks dues, files tickets, books the clubhouse and texts a pay link mid-call - even signs up new neighbors, no app needed.
Read moreAI for HOA: At the Core of Every Task, Not a Bolt-On
AI for HOA that is built into the core, not bolted on - it reads your CC&Rs, summarizes minutes, and chases dues so your board just reviews and approves.
Read moreHOA Software Pricing - Two Plans, Priced By Property Count
Automate runs the whole HOA. Automate+ adds a phone line Herald answers around the clock and a website for your community. Prices are set by how many properties you manage, never per unit. A convenience fee applies to resident payments - 4% + $0.30 per card transaction or 2% per ACH - and your HOA can pass it to residents or absorb it.
Automate
The self-managed HOA, run by AI.
$49 up to 105 properties, $99 up to 205, $199 up to 400.
- The entire platform: dues, payments, Books & Banking, Herald AI, violations, amenities, work orders, voting
- One community, up to 400 properties
- 14-day free trial with no credit card. Add a card any time for a full 30-day free trial. Cancel anytime.
Automate+
Your community's own voice and website.
$65 up to 105 properties, $125 up to 205, $250 up to 400.
- Everything in Automate (adding a card starts a full 30-day free trial)
- Herald answers your phone 24 hours a day, on your community's own local number - included (changing it later is a one-time $5)
- Residents text with Herald, plus a community website
- 500 to 2,000 voice minutes a month by size
Custom
Portfolios and large communities.
Priced for what you actually run.
- More than 400 properties
- Unlimited communities under one account
- White-glove migration and implementation
- Priority Herald Support
Every plan includes Herald Support. Automate and Automate+ each cover one community up to 400 properties. Compare the plans side by side
Try HomeHerald free for 14 days - no credit card needed. Add a card any time to start a full 30-day free trial on either plan; Automate+ requires a card. Billed monthly after that. No annual contracts, no setup fees, no per-unit pricing. See full pricing details
Frequently Asked Questions About HOA Management Software
Can I try HomeHerald for free?
Yes. Every community can try HomeHerald free - no card needed. Every new community gets 14 days free on the full Automate plan: nothing to enter and nothing to cancel. Automate is the entire platform - Herald's AI agents, Books & Banking, online payments via Stripe, physical and certified mail, the mobile app, amenity bookings, work orders and voting - at $49/month up to 105 properties, $99 up to 205, and $199 up to 400. Automate+ adds Herald answering your community's phone around the clock on its own local number, resident texting with Herald, and a community website, at $65, $125 or $250. Adding a card at any time starts a fresh 30-day free trial on the plan you pick, which can add up to 44 free days in total; Automate+ requires a card. Nothing is charged until that card trial ends, and you can cancel before then and pay nothing. Communities created before this pricing change keep the plan they are on today.
What is the difference between Automate and Automate+?
The phone and the web. Automate runs the whole HOA. Automate+ adds Herald Phone on top of it: Herald answers your community's line 24 hours a day, your community gets its own local phone number, residents can text with Herald instead of calling, you get a community website, and a pool of voice minutes is included every month - 500, 1,000 or 2,000 depending on your size. Overage is 12 cents a minute and is capped at your plan price. Communities over 400 properties, or boards running more than one community, are on the Custom plan.
Is my community's financial data secure?
Yes. HomeHerald runs on Google Cloud / Firebase infrastructure with 256-bit encryption, role-based access controls, and secure authentication. Your community's data is never shared or sold.
What if some of our residents don't use apps?
That's why we built physical mail. Send violation notices, collection letters, and official correspondence as real USPS mail - printed, stuffed, and mailed automatically from the admin panel. Every neighborhood has residents who prefer paper, and we reach them too.
Can I switch from our current system?
Yes. Import resident data and financial records from spreadsheets or existing systems in minutes. Our setup is designed to be done in an afternoon, not a quarter.
How is this different from hiring a management company?
A management company costs $12,000-$24,000/year for a 200-home community, and for complex communities that human layer can be worth it. HomeHerald starts at $588/year and automates the routine workload: dues collection, violation enforcement, email scanning, resident communications. Your board keeps full control and gets answers in seconds, 24/7. Prefer professional management? The same AI helps management companies serve their communities faster too.
Who built this?
Brett Haralson, an active HOA board president who built HomeHerald to run his own neighborhood. He uses it every day. Every feature exists because he needed it.
Is there a contract or cancellation fee?
No contracts. No cancellation fees. Cancel anytime. We earn your business every month.
What happens if I need help getting started?
Our AI-powered setup wizard reads your existing documents - CC&Rs, property rosters, budgets - and configures your community automatically. Upload your files and Herald does the rest. Then a guided Getting Started flow walks you through every remaining setting. Most communities are fully live in under 15 minutes.
Try Your Whole HOA for 30 Days
Stop managing. Start enjoying your neighborhood. The AI handles the HOA. You handle the block party. Nothing is charged until the trial ends, and you can cancel anytime.
Already have an account? Sign in · Have an invite code? Join a Community