Charge What Each Unit Actually Owes - Without a Property Manager
Build a charge once. Apply it to every property or just the ones that opt in. Add a one-off charge to a single home. Residents see every line itemized.
Real communities are not one flat fee. Condos sit next to townhomes. Some residents want yard service, some don’t. A capital project comes due. Boards used to hand-track all of this in a spreadsheet, or pay a management company $200 to $300 a month in part to do it for them. HomeHerald gives a volunteer board the same flexibility, built in.
Free for up to 50 properties. No credit card required.
Two Ways to Bill, One Clear Statement
Community Assessments
Build a charge once and reuse it across the community. Each Community Assessment has its own name, amount, frequency of monthly or annual, due date, grace period, and late fee. Then choose who pays:
- Apply to all properties for community-wide charges like base dues.
- Assign to only the units that need it for opt-in services like yard care, pool access, or storage.
Create as many as you need. A property’s bill is simply the sum of the assessments assigned to it.
Property Assessments
Add a charge directly to a single home - monthly or annual - for something that applies only there. A reimbursement, a one-off fee, a charge no other unit shares. It posts on its own schedule and shows up as its own line.
What You Can Do
Charge the right dues for every unit. Bill by type, size, or service. A 900 square foot condo and a 2,400 square foot townhome do not have to owe the same number.
Bill opt-in services to the right residents. Yard maintenance, pool access, RV and boat storage - charged only to the units that signed up, not the whole community.
Apply a special assessment in a click. A one-time capital charge - roof, paving, pool resurfacing - posted across every property in one action, instead of entering it owner by owner.
Itemize every charge. Residents see “Base Dues $400,” “Yard Maintenance $40,” “Pool Access $25” as separate labeled lines, not one mystery number. Fewer “what is this charge?” emails to the board.
Post on schedule, no spreadsheet. Each charge bills on its own due date with its own grace period and late fee. You can post a charge now or let it post on its due date, and it never double-bills.
How It Works
- Build your assessments. Create a Community Assessment for each charge - base dues and every opt-in service - with its own amount, frequency, due date, grace period, and late fee.
- Assign them. Apply each to all properties or just the units that need it. Add Property Assessments to individual homes for one-off charges.
- Charges post automatically. Each assessment bills on its own schedule and lands itemized on the resident’s ledger. Residents pay from a single balance.
Built for Self-Managed Boards
Varied, itemized dues used to be one of the main reasons a board kept paying a management company. It is genuinely tedious to do by hand. HomeHerald turns it into an afternoon of setup that then runs itself - which is the whole point of going self-managed and one of the things boards leaving a management company worry about most.
Frequently Asked Questions
Can an HOA charge different dues to different units?
Yes. With Community Assessments you build each charge once and assign it to all properties or only the units that need it, so condos, townhomes, and opt-in service subscribers can each owe a different amount. The bill for any unit is the sum of the assessments assigned to it.
How do I handle a special assessment?
Build the special assessment once and apply it across all properties (or selected ones) in a single action. Every owner sees the one-time charge on their ledger the same day, itemized separately from regular dues.
Can I add a charge to just one property?
Yes. A Property Assessment is added directly on a single home, monthly or annual, for a charge that applies only there.
Will residents see what each charge is for?
Yes. Every assessment posts as its own labeled line on the resident’s ledger, so they see exactly what they are paying for rather than one lump dues number.
Do I need a property manager to set this up?
No. Community Assessments and Property Assessments are designed for a volunteer board to set up and run without a management company.
What is the difference between a Community Assessment and a Property Assessment?
A Community Assessment is built once at the community level and applies to every property or only the units you assign it to - for example base dues for all, a pool fee for opt-in units. A Property Assessment is added directly to a single home for a charge unique to that property. A unit’s total bill is the sum of every assessment that applies to it.
Can each assessment have its own due date and late fee?
Yes. Every assessment carries its own amount, frequency (monthly or annual), due date, grace period, and late fee, so a monthly yard-care charge and an annual special assessment can each follow their own schedule and late-fee rules.
Can I charge an assessment now instead of waiting for its due date?
Yes. You can apply an assessment immediately to all properties or to a single property and it posts to the resident’s ledger the same day, or you can let it post automatically on its due date.
Charge Every Unit Right, Starting Today
Stop forcing a real community into one flat number. Build your assessments, assign them to the right units, and let every charge post itemized on its own schedule.
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