Compliance & Governance
Florida HB 1203 compliance checklist
What Florida HB 1203 requires HOAs with 100+ parcels to post online, and where each record lives in HomeHerald. A practical, board-ready checklist - not legal advice.
Last updated June 10, 2026
Florida House Bill 1203 added a website requirement to the Homeowners’ Association Act. If your association has 100 or more parcels, since January 1, 2025 you must maintain a website or mobile app with a members-only, password-protected area and post a current digital copy of your official records there (Fla. Stat. 720.303(4)-(5)).
HomeHerald is already that members-only portal. Every record the statute names has a home inside the app, behind the same login your residents use to pay dues. This article maps the requirement to the feature and tells you where to post each record.
This is a practical checklist, not legal advice. Your association is responsible for posting and maintaining its own records. Confirm your obligations with your association attorney.
The records HB 1203 wants posted
- Governing documents - declaration, articles, bylaws, rules, and amendments
- Current annual budget (and any proposed budget)
- Most recent financial report
- Current executory contracts
- Bids received within the past year (after bidding closes)
- Conflict-of-interest contracts
- Notice and agenda of each members’ meeting, posted at least 14 days in advance
- Notice and agenda of each board meeting
Where each record lives in HomeHerald
| Requirement | Where to post it |
|---|---|
| Members-only access | Already covered - the whole app is login-gated |
| Governing documents | Documents (upload your declaration, bylaws, rules) |
| Current and proposed budget | Budget - build it, then share it with residents |
| Financial reports | Reports (P&L, AR Aging, AP Aging) and resident transparency reports |
| Executory contracts | Contracts - Active Contracts |
| Bids from the past year | Contracts - Recent Bids (one-year member window is built in) |
| Conflict-of-interest contracts | Contracts - keep them on file with the rest |
| Members’ meeting notice + agenda | Events & Voting - create an Official Meeting |
| Board meeting notice + agenda | Events & Voting - Official Meeting or Executive Session |
| Insurance policies (official record) | Insurance |
| Voting and resolution records | Events & Voting - Voting, with PDF audit |
Step-by-step
- Upload your governing documents. Put your declaration, bylaws, and rules in Documents so members can read them.
- Build and share your budget. See Share your community budget. Sharing posts it to every resident’s dashboard.
- Record your insurance. See Track insurance policies and COIs. Add each policy and attach the certificate.
- Record contracts and bids. See Record contracts and competitive bids. The one-year bid window matches the statute automatically.
- Post meetings as Official Meetings. See Post an official meeting notice. Opening the meeting stamps the posting time, which is how you prove the 14-day notice.
- Run votes in the app. Board and community-wide votes produce a printable PDF audit you can keep with your records.
A note on who this binds
The website requirement applies to associations with 100 or more parcels. Smaller associations are not bound by it yet, but every feature above is available on the Free plan (up to 50 properties), and posting your budget, contracts, and meeting notices is good governance regardless.
For the full public explainer, see the Florida HB 1203 compliance guide.