Compliance & Governance
Record contracts and competitive bids
Keep active HOA contracts and vendor bids on file, compare bids by project with the low bid flagged, and let the built-in one-year window post recent bids to members per HB 1203.
Last updated June 10, 2026
The Contracts feature keeps two records Florida HB 1203 names by hand: your current executory contracts and the bids received within the past year. Both stay visible to the whole board instead of living in one person’s phone, and the one-year member window matches the statute automatically.
Where to find it
Open Contracts in the admin dashboard. It has two views: Active Contracts and Recent Bids.
Active contracts
Click Add Contract and enter the vendor, the amount, the start date, the end date, and an optional category.
When a contract ends or you change vendors, use Terminate. Terminating marks the contract terminated - it is never deleted - so the record stays on file with a “Terminated” chip. Use the Show terminated contracts toggle to keep the active list clean while preserving history.
Recent bids
Click Add Bid and enter the project, the bid amount, and the date received. Bids are grouped by project and sorted lowest first, with the cheapest in each group flagged as the low bid - the comparison you need when the board is choosing a vendor.
Each project group shows how many of its bids are currently visible to members, so you always know what the community can see.
The one-year member window
HB 1203 asks you to show members the bids received in the past year. HomeHerald handles the date math: residents see bids from the past twelve months, and older bids stay on file for the board only. You never have to manually add a bid to publish it and remove it later to stay within the rule.
When the board publishes a contract or bid (the “List in Documents” toggle on the record), it appears for residents under Documents, the members-only records hub. Only the file and title are shared - vendor notes stay on the admin side.