Dues & Financials
General ledger
Every dollar in and out of an account, in date order, with a running balance. The export a CPA asks for first, in CSV or PDF, for any account and any period.
Last updated August 20, 2026
The general ledger is the transaction detail behind every other financial report: every payment in, every bill paid, every fee and refund, in date order, with a running balance after each line. When an accountant asks for “the GL”, this is it.
Where to find it
Manage > Reports in the admin sidebar, then the General Ledger tab.
Choosing what to show
- Account: one account, or All accounts. It defaults to your primary operating account.
- Period: the same presets as the Profit & Loss - This Month, Last Month, This Quarter, Last Quarter, YTD, Last Year, or a custom start and end date.
What’s on the report
The first row is Balance forward: what the account held the day before the period started. Then one row per cash movement:
| Column | What it holds |
|---|---|
| Date | The day the money moved |
| Type | Payment, Refund, Processing Fee, Platform Fee, Transfer, Expense |
| Description | What it was for |
| Payee / Property | The property that paid, or the vendor that was paid |
| Category | The expense category, for bills |
| Check / Ref | Check number, payment method, or the last of the card reference |
| Rec | Y when the row is part of a closed reconciliation |
| Amount | Positive in, negative out |
| Balance | The running balance after this row |
The last row is the ending balance, and it equals the balance sheet’s cash row for that account on the same day. That is how you know both reports are reading the same books.
What is deliberately not on it
- Charges owners have not paid. Dues, fines and assessments raise a receivable; no money moved. Those live on the AR Aging report. Revenue is cash received here, the same as everywhere else in HomeHerald.
- Refunds netted against payments. A refund is its own negative row on the day it was issued. It reverses cash, not the obligation, so the original payment stays exactly as it was recorded.
- Deleted entries. Voided transactions never appear on the ledger. They are preserved with who deleted them and why in Manage > Accounts > Audit Log.
- Amenity deposits held on a card. Nothing was charged, so there is nothing to post.
Opening balances
If an account’s opening balance date falls inside the period you are viewing, it shows as its own “Opening balance” row on that day. Without it the ledger would not add up to the balance sheet, so it is a real line rather than a hidden adjustment.
Long ledgers
The screen shows the first 250 entries with a button for the next batch. The CSV and PDF exports always contain every entry in the period, no matter how many.
Export
- CSV - the file an accountant actually wants; it opens in Excel, Numbers, or Google Sheets and imports into most bookkeeping tools
- PDF - the same ledger on association letterhead, with period totals, for a board packet or a records request
All accounts
Choosing All accounts merges every account into one chronological ledger and adds an Account column. Any cash event that is not assigned to an account is included and labelled Unassigned, in amber, so the ledger still adds up to the total cash on the balance sheet. Assign those on the Accounts page and the label goes away.
Related
- Balance sheet - where the ending balance shows up
- Cash accounts - accounts and opening balances
- Bank reconciliation - matching the ledger to a statement
- How the ledger works - debits, credits, and what counts as cash