Compliance & Governance

Post an official meeting notice

Create an Official Meeting with an agenda, post the notice with a timestamp that proves advance notice, run private executive sessions, and post a resident recap after the meeting.

Last updated June 10, 2026

Official Meetings are how you post meeting notices and agendas with proof of when you posted them. Florida HB 1203 requires notice and an agenda for each members’ meeting at least 14 days in advance, plus notices for board meetings. The hard part is proving the timing later - and that is exactly what opening a meeting in HomeHerald records.

Where to find it

Open Events & Voting in the admin dashboard and create a new event.

Create the meeting

  1. Choose the event type Official Meeting (the alternative type is a plain Community Event).
  2. Add your agenda items.
  3. Add a meeting link if the meeting is virtual or hybrid.
  4. Set the scope:
    • A community-wide meeting is labeled Official Meeting and gets a public notice.
    • A board-only meeting is labeled Executive Session and stays private to the board.

Post the notice (this is the proof)

When you open the meeting, two things happen automatically:

  1. HomeHerald stamps the exact moment the notice was posted.
  2. A notice banner publishes to the community with the meeting, its agenda, and a “Join online” button when a meeting link is set.

The resident notice card shows a badge derived from the real timestamps - for example, “Notice posted 16 days before the meeting.” It is never faked. That timestamped record is what demonstrates advance notice if a vote is later challenged. Executive Sessions get no public banner.

After the meeting

Use Close Meeting to close it and post a short recap that residents can read. The recap also feeds Herald Chat, so a homeowner who missed the meeting can ask what happened.

The recap is a courtesy summary, not your official minutes. Upload your formal minutes as a document in the Meeting Minutes category to keep that record where it belongs.